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Senior Project Assistant - AVRR VN NL10/2021/16

We are looking for a Senior Project Assistant - AVRR

Position Title

:

Senior Project Assistant - AVRR

Duty Station

:

IOM The Hague 

Classification

:

General Service Staff, Grade G6

Type of appointment

:

Fixed-term, one year with the possibility of extension

Estimated Start Date

:

January 2022

Closing Date

:

5 December 2021

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Chief of Mission and the direct supervision of the Head of AVRR Project coordination & liaison unit, in collaboration with relevant units at IOM The Hague and different governmental partners, the successful candidate will be responsible and accountable for coordinating of return and reintegration activities under the AVRR programme, in particular the compliance to the different donor rules and regulation.

Core Functions / Responsibilities:

  1. Coordinate and undertake Compliance activities related specifically to the AVRR Programme in the area of planning, coordination and monitoring.
  2. Ensure high quality of data through compiling, summarizing, analysing, and presenting information/data on specific project topics, highlighting noteworthy issues or any challenges regarding compliance issues and bringing it to the attention of the Head of the Unit.
  3. Monitor budget implementation and propose adjustments as necessary.
  4. Act as a focal point for technical, administrative and financial activities that include coordination of project implementation, budget and control, as well as extensive liaison with diverse organizational units and external parties in identifying and adjusting approaches to compliance with AVRR programme, to initiate requests, obtain necessary clearances, follow-up on administrative actions, propose adjustments as necessary etc.
  5. Prepare status reports and inputs for the programme according to specific needs and situation analysis in compliance with donor agreement in close coordination with the Head of the Unit.
  6. Draft correspondence on project issues; prepare and update reports, briefing notes, and other forms of documentation.
  7. Respond to complex information requests and inquiries; including organizing, setting up and maintaining detailed files/records pertaining to compliance with the AVRR programme.
  8. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nations agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project.
  9. Monitor work of implementing partners and report any non-compliance to the supervisor.
  10. Develop plans to facilitate full compliance with program integrity, inclusive of providing inputs for the development of Standard Operations Procedures (SOP) and concept papers and provide general support for the development of new projects.
  11. Assist in increasing staff knowledge through regular accurate information sharing, providing guidance, answering staff questions, providing training and monitoring work of other staff in the unit; may supervise other staff in absence of the supervisor/head of unit.
  12. Perform other related duties within the incumbent capacity as identified and assigned.

Required Qualifications and Experience

Education

  • High School diploma with six years of relevant experience;
    or,
  • Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with four years of relevant professional experience.

Experience

  • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations; Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is an advantage.
  • In-depth knowledge and working experience with the broad range of migration-related subject areas dealt with by the Organization, especially the field of AVRR in the Netherlands,
  • Knowledge and experience of Dutch public and civil society debate on migration subject areas in general and return in particular,
  • In-depth knowledge and working experience with donor rules and policies, in particular AMIF, NL MoJ and MFA (ODA).
  • Solid knowledge and hands-on experience with complex project reporting and monitoring for multi-donor projects.
  • In-depth knowledge and experience working with rules and policies of the Netherlands regarding Return.

 Languages

  • Fluency in English and Dutch is required. Working knowledge in French and Spanish is desirable

Required Competencies

Values:  all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respect and promote individual and cultural differences; encourage diversity and inclusion wherever possible.
  • Integrity and transparency: maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrate the ability to work in a composed, competent and committed manner and exercise careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

  • Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
  • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
  • Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The appointment will be subject to certification that the candidate is medically fit for appointment, and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and a work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications IOM Personal History Form (PHF) and motivation letter via e-mail in English, This email address is being protected from spambots. You need JavaScript enabled to view it. by 5 December 2021 (midnight) at the latest, referring to this advertisement, quoting VN NL10-2021-16 – Senior Project Assistant - AVRR in the subject line.

For an application to be considered valid, IOM only accepts duly completed PHF signed and scanned.

Only shortlisted candidates will be contacted.
Posting period: From 22 November 2021 to 05 December 2021

Personal History Form