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Project Assistant G4

The Labour Mobility, Social Inclusion and Resettlement Unit is looking for a new colleague, are you the one we are looking for?

Are you passionate about supporting migrants and making migration work for the benefit of all? Are you well organized and able to get things done efficiently? Do you have experience working diligently and accurately within complex administrative and organizational environments? If so, keep reading, we are looking for you!

Position Title


Project Assistant

Duty Station


IOM The Hague 



General Service Staff, Grade G4

Type of Appointment


One Year Fixed Term (OYFT) with the possibility of extension

Estimated Start Date


As soon as possible

Closing Date   11 june 2023
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply for this vacancy. For the purpose of the vacancy, internal candidates are considered first-tier candidates.


Under the overall supervision of the Chief of Mission (CoM) in the Netherlands and under the direct supervision of the Programme Coordinator LMI/Resettlement; the successful candidate will support the implementation of project(s) assigned within the Labour Mobility Social Inclusion & Resettlement Unit.

Core Functions / Responsibilities:

  1. Assist in the implementation and monitoring of project activities.
  2. Retrieve, compile, summarize, and present information/data on specific project topics.
  3. Monitor budget; verify availability of funds; obtain necessary approval and update budget-related information.
  4. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
  5. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
  6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
  7. Organize meetings, workshops and training sessions.
  8. Respond to general information requests and inquiries; set up and maintain files/records.
  9. Perform other related duties as assigned.

Required Qualifications and Experience


  • Preferably, a Bachelor’s degree in Public Administration, Political or Social Sciences, International Relations, Migration Studies, Law or related fields from an accredited academic institution with two years of relevant professional experience
  • Completed High School diploma from an accredited institution, with four years of relevant work experience, preferably in similar roles


  • Knowledge and capability to organize project administration;
  • Experience with administrative tasks, paperwork, maintain databases, numeracy and attention to detail;
  • Knowledge of (financial) project monitoring reporting;
  • Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, non-governmental organizations and the private sector;
  • Prior work experience in public administration, particularly in the thematic areas relevant to the LMI/Resettlement Unit;
  • Familiarity with Dutch migration law and policies;
  • Experience in working with migrants is an advantage;
  • Prior work experience with European Commission-funded projects is an advantage;


  • Demonstrated proficiency with Microsoft Office applications and SharePoint.


For all applicants, fluency in English is required (oral and written) and Dutch is highly desirable
Working knowledge of any other language is an advantage.

Required Competencies


  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates the ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: demonstrates willingness to take a stand on issues of importance.
  • Empathy: shows compassion for others, and makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


IOM is committed to a diverse and inclusive environment.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

This post is subject to local recruitment, only persons holding a valid residence and work permit for The Netherlands will be eligible for consideration.

At the time of recruitment, all candidates must disclose any known relative or spouse who works for IOM. Candidates may also be required to provide documentary evidence of academic degree(s), professional licenses, and proof of no criminal records as relevant to the requirements of the position advertised.

Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM on or after 15 November 2021. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.

How to apply:

Interested candidates are invited to submit their applications (CV or IOM Personal History Form and motivation letter) via e-mail in English, This email address is being protected from spambots. You need JavaScript enabled to view it. by 11 June 2023 (midnight) at the latest, referring to this advertisement, quoting VN NL10-2023-11 – Project Assistant (G4) in the subject line.


Only shortlisted candidates will be contacted.

Download the Personal History Form